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Facilities Manager

Company: RCP Companies
Location: Huntsville
Posted on: September 13, 2019

Job Description:

RCP Companies is seeking an experienced--Facilities Manager with a background focused in construction and maintenance to join our team. The Facilities Manager will possess a thorough understanding of building mechanical, electrical, plumbing and control systems as well as advanced knowledge in proactive and reactive maintenance procedures and federal, state and local government regulations. The Facilities Manager will have oversight of activities such as housekeeping, landscaping, construction and major building systems repairs. The Facilities Manager will assist the Property Manager in preparing annual budgets and reforecasting property expenses. Below are additional key areas of responsibility in this role. RESPONSIBILITIESCompletes detailed and thorough lease (or similar agreements) extraction to set forth all tenant and Landlord responsibilities, key milestones, upgrades, costs etc.Creates bid comparison spreadsheets for landlord and tenant specific projects as requested. Monitors Tenant construction activities as needed on all projects as assigned including "As IS" projects to ensure Tenants meet opening schedules. Coordinates all necessary utility shutdowns as needed with Property Management and other Tenants. Assist Tenant to expedite opening on an as-needed basis.Compares lease exhibits with proposed work and verifies that all work is per the signed lease.Monitors all construction paperwork including Landlord and Tenant construction paperwork to insure conformance with construction and lease documents. Includes obtaining copies of Certificates of Insurance and building permits, daily follow-up as needed, coordinating Tenant construction schedules, coordinating Tenant work with Property Management, etc. for Tenant work activities.Maintains current certificates of insurance for all tenants and vendors. Loads certificates into spreadsheet or tracking software as appropriate. Monitors expiration dates and makes sure that new certifications of insurances are received on time and in accordance with lease, contract and company guidelines.Reviews and makes sure all paperwork for tenant allowance requests are in and proper. Verifies lease requirements and initiate paperwork for release of tenant allowance funds and work with accounting for input into system and approvals.Assists with tracking budget for Landlord's portion of tenant buildouts-budget vs. actualPrepares tenant allowance request and make sure packages are complete per the lease.Develop, implement, oversee and document preventative maintenance programs on property systemsAssist in managing the procurement of capital projects, including obtaining budget pricing and bidding as requiredWorking with the Property Manager, oversee all Emergency Planning, OSHA, and Risk Management programs to identify, eliminate and prepare for risks, hazards, and emergenciesTroubleshoot and repair issues in all landlord responsible areas of the propertiesAnswer and respond to maintenance calls for assistanceMonitor the use and inventory of maintenance and janitorial suppliesAll other duties as assigned or required QUALIFICATIONS & SKILLSA minimum of 2-4 years of practical experience in real estate construction and maintenanceMS Suite - Word, Outlook, Project, Excel capabilitiesThorough knowledge of commercial building systems and processesAbility to read blueprints/construction drawings, with knowledge of MEP systemsAble to prioritize and manage resources for the success of larger goalsAbility to effectively communicate with a variety of audiences (i.e. government officials, designers, engineers, contractors, operations, investors, leasing)Team-orientedSelf-motivated with solid time-management skillsAbility to prioritize and manage multiple projects and respond to unplanned events in a positive and effective mannerAbility to be certified in scissor lifts, boom lifts or other mobile equipmentAbility to safely carry, setup and climb laddersAbility to access property roofing via portable or fixed ladders to inspectAbility to inspect the properties dailyAbility to be on call for property issues, and respond during non-standard working hoursMust be able to work flexible hours including weekends, holidaysKnowledge of contract negotiation process from bidding to implementationManual dexterity sufficient for use of power tools and hand tools, operating scissor lifts, extendable boom lifts, and other equipment as necessary, as well as the use of a keyboard, mouse, and telephone Ability to lift 50 poundsSpeech and hearing sufficient for regular communications on the phone, radio or face-to-faceSufficient sense of smell to detect dangerous odors and vision sufficient for reading work-related documents and labelsAbility to walk, bend, stoop, climb, reach, sit and stand for long periods of time Job Type: Full-time

Keywords: RCP Companies, Huntsville , Facilities Manager, Professions , Huntsville, Alabama

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