Document Management Analyst II
Company: Pacific Architects and Engineers, Inc
Posted on: May 5, 2021
Supporting the Most Exciting and Meaningful Missions in the
Document Management Analyst II
PAE has an opening for a Document Management Analyst II to provide
support at the US Attorney's Office in Huntsville, AL.
- Examines, prepares, and processes a variety of technical legal
documents which are characteristically voluminous and complex in
- Reviews incoming material and independently determines the need
for assembly and preparation of a variety of legal documents, e.g.,
complaints, motions, orders, answers, pleadings, subpoenas, and
- Obtains information from files, law enforcement agencies, or
other sources, and submits completed legal documents to the
appropriate AUSA or, in limited cases, directly to the
- Manages technical documents specific to the 11th Circuit Court
of Appeals, and completes variable aspects of recurring legal
documents in conformance with the rules governing their style and
- Provides assistance to attorneys in appeals preparation by
performing duties such as independently compiling trial notebooks
and compiling lists.
- Using original and online legal resources, verifies citations
and statutory references contained in legal documents. Ensures
citations are complete and consistent with source
- Develops tables of contents and indices to briefs in accordance
with established format. Lists cited cases, opinions and
miscellaneous references in briefs.
- Composes original letters that do not require legal
interpretations but do require a good working knowledge of legal
procedures and specialized terminology specific to the 11th Circuit
Court of Appeals.
- Will provide automated litigation assistance to attorneys in
trial preparation and courtroom presentations. Utilizes various
software applications and graphics hardware such as scanners.
Prepares documents, charts, and visual materials for use in
- Will provide a variety of direct clerical and administrative
support assistance services to AUSA staff.
- Establishes and maintains a variety of files. Searches legal
reference files for information needed by AUSAs in conducting
interviews and preparing correspondence. Assembles legal documents
from file material. Separates, screens, selects, assembles, and
organizes files and records material for disposition or transfer to
records depository in accordance with established
- Performs docketing duties such as opening, updating and closing
cases through use of the automated case tracking system. As
necessary, searches database for required information.
- Provides a variety of clerical and administrative support by
receiving telephone calls on case status from the courts, employees
within the office, city, county, and state law offices, private
attorneys and individuals. Information is retrieved either from the
automated database using query routines or from hard copy reports.
Exercises tact, discretion, and judgment in determining what
information may properly be released.
- Maintains calendar of assigned active cases. Tracks filing,
hearing, and trial dates, and scheduling conferences and
interviews. Develops and maintains suspense system for ongoing
cases and informs the AUSA of pending dates and deadlines.
Maintains calendar(s) of the AUSA(s), scheduling appointments,
interviews, and conferences, and provides reminders of commitments
and court appearances.
- May perform general clerical/administrative functions e.g. and
maintaining administrative files.
- Will produce a variety of written documents and materials
utilizing a wide range of office software applications. For
example, assignments may include integrating output from different
software types, e.g., tables produced by database applications and
charts and graphs produced by electronic spreadsheet applications,
into word processing or desk top publishing text. Products include
complicated tables, graphs and charts which may be incorporated
into legal documents or courtroom presentations. Ensures proper
format, spelling, punctuation, capitalization, and grammar.
- Must be able to obtain and maintain a US government security
- Must have at least three (3) years of experience supporting
major litigation support projects or undergraduate degree in
- Must have a demonstrated ability to work independently in a
- Requires excellent writing skills and oral communication
- Candidate must have hands-on familiarity with the Government's
office and network environment, including but not limited to, data
processing environments, including office automation networks,
PC-based databases and other applications, internet and
server-based databases and other applications, such as Oracle,
Relativity or other document review platform, Trial Director,
- Should be a knowledgeable user of the Government's office and
network environment, including but not limited to, word processing,
spreadsheet, imaging, and hardware systems.
- Familiarity with ESI tools and knowledge of eDiscovery
procedures and resources preferred but not required.
- Must have the ability to use MS Excel, MS Outlook, MS Word,
Adobe Acrobat Professional and other department specific databases,
VNS, CDCS, FMIS, E2 Travel.
PAE is proud to be an Equal Opportunity Employer. Our hiring
practices provide equal opportunity for employment without regard
to race, religion, color, sex, gender, national origin, age, United
States military veteran's status, ancestry, sexual orientation,
marital status, family structure, medical condition including
genetic characteristics or information, veteran status, or mental
or physical disability so long as the essential functions of the
job can be performed with or without reasonable accommodation, or
any other protected category under federal, state, or local
EEO is the Law Poster
EEO is the Law Poster Supplement
Keywords: Pacific Architects and Engineers, Inc, Huntsville , Document Management Analyst II, Professions , Huntsville, Alabama
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