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Document Management Analyst II

Company: Pacific Architects and Engineers, Inc
Location: Huntsville
Posted on: May 5, 2021

Job Description:

Supporting the Most Exciting and Meaningful Missions in the World

Document Management Analyst II

PAE has an opening for a Document Management Analyst II to provide support at the US Attorney's Office in Huntsville, AL.

  • Examines, prepares, and processes a variety of technical legal documents which are characteristically voluminous and complex in format.
  • Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
  • Obtains information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court.
  • Manages technical documents specific to the 11th Circuit Court of Appeals, and completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.
  • Provides assistance to attorneys in appeals preparation by performing duties such as independently compiling trial notebooks and compiling lists.
  • Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.
  • Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs.
  • Composes original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology specific to the 11th Circuit Court of Appeals.
  • Will provide automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware such as scanners. Prepares documents, charts, and visual materials for use in trials.
  • Will provide a variety of direct clerical and administrative support assistance services to AUSA staff.
  • Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
  • Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
  • Provides a variety of clerical and administrative support by receiving telephone calls on case status from the courts, employees within the office, city, county, and state law offices, private attorneys and individuals. Information is retrieved either from the automated database using query routines or from hard copy reports. Exercises tact, discretion, and judgment in determining what information may properly be released.
  • Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
  • May perform general clerical/administrative functions e.g. and maintaining administrative files.
  • Will produce a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.

    Minimum Qualifications
    • Must be able to obtain and maintain a US government security clearance.
    • Must have at least three (3) years of experience supporting major litigation support projects or undergraduate degree in related field.
    • Must have a demonstrated ability to work independently in a team environment.
    • Requires excellent writing skills and oral communication capabilities.
    • Candidate must have hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Relativity or other document review platform, Trial Director, etc.
    • Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems.
    • Familiarity with ESI tools and knowledge of eDiscovery procedures and resources preferred but not required.
    • Must have the ability to use MS Excel, MS Outlook, MS Word, Adobe Acrobat Professional and other department specific databases, VNS, CDCS, FMIS, E2 Travel.


      PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

      EEO is the Law Poster

      EEO is the Law Poster Supplement

Keywords: Pacific Architects and Engineers, Inc, Huntsville , Document Management Analyst II, Professions , Huntsville, Alabama

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