Events Coordinator

Company: Robert Half
Location: Madison
Posted on: January 16, 2026

Job Description:

Job Description Job Description We are looking for an experienced Events Coordinator to join our team in Madison, Wisconsin. In this role, you will play a key part in organizing and executing events. This is a contract position where you will collaborate across departments to deliver impactful events while managing logistics and budgets effectively. Responsibilities: • Plan and implement events that support the organization’s strategic fundraising priorities and community engagement goals. • Work closely with leadership, fundraising staff, and other team members to coordinate hosted events involving board members, donors, volunteers, and special guests. • Facilitate collaboration across departments to ensure event-related needs such as attendance, IT support, and speaking engagements are met. • Assist in the planning of major events such as milestone anniversaries and national celebrations. • Develop detailed event timelines and logistics documentation to ensure smooth execution. • Monitor and manage event budgets to track expenses and maintain financial accountability. • Oversee RSVP tracking and attendance lists to ensure accurate guest management. • Coordinate post-event activities such as thank-you notes, follow-up communications, and debrief meetings. • Partner with the marketing and communications team to create promotional materials including invitations, flyers, and programs. • Recruit and organize staff support to ensure successful execution of cultivation and stewardship events. • Proven experience in planning and executing community or corporate events. • Strong communication and organizational skills to manage diverse stakeholders and event logistics. • Proficiency in budget management and tracking event expenses. • Ability to solve problems creatively and adapt to changing circumstances during event execution. • Familiarity with project management tools for event coordination. • Ability to work collaboratively across departments and engage staff participation. • Experience designing effective marketing materials for events. • Knowledge of best practices in event planning and logistics.

Keywords: Robert Half, Huntsville , Events Coordinator, PR / Public Relations , Madison, Alabama