Accounting Specialist in Vestavia

Accounting Specialist

POSITION SUMMARY

This person coordinates billing, some payroll, and light scheduling functions of the agency to keep it running smoothly. Provides data entry functions and assists with the Agency invoicing process. Ensures accurate and timely submission of payroll information. Prepares claims for submission as directed by the Agency Director. A person who establishes office functions procedure and is responsible for the day to day activities of the Agency. REPORTS TO: Agency Director

QUALIFICATIONS

• High school graduate.
• Minimum of one (1) year general office experience with some data entry.
• Accounting Experience is a plus.
• Computer literate for functions of data entry, Microsoft Excel and basic word processing.
• Knowledge of medical terminology and/or general medical background desirable.
• Accurate and detail-oriented approach to projects.

ESSENTIAL FUNCTIONS/AREAS OF ACCOUNTING

• Ascertains that the Agency is always prepared for survey by maintaining personnel and client files and fulfills any and all functions to make sure the agency is prepared for survey.
• Manage Accounts Payable functions and makes sure invoices are paid timely and filed appropriately.
• Manage Accounts Payable functions, including but not limited to calling vendors to verify timeliness of payments; entering payments made correctly; filing payment documents correctly; notifying the Agency Director of any AR issues.
• Assists with billing as follows, for Private Pay clients, submits bills prior to services rendered on a weekly basis. For Third Party Payer clients, submits all invoices no later than the eighth of the month for the previous month and provides supporting documentation when necessary.
• Assists with the process of payroll in a timely and accurate manner.
• Responds to employee inquiries regarding payroll.
• Processes payroll withholding amounts.
• Audits time card records and identifies discrepancies.
• Batches timesheets for computer input as needed.
• Assists in the Coordination of Employee Benefits
• Ensures quarterly client satisfaction calls are made. Ensures bi-annual client satisfaction surveys are mailed to clients and summarizes survey results in a spreadsheet.
• Responds to client inquiries regarding accounts.
• Posts cash receipts.
• Completes the accounts receivable billing and charge entry duties in a timely manner.
• Documents employee personnel changes for computer and passes this information to data entry staff.
• Demonstrates effective interpersonal, verbal and written communication skills.
• Attends Leadership Meetings and training when requested.
• Assists in Coordinating Quarterly Caregiver Meetings.
• Assures office is neat, clean and presentable.
• Is proactive in implementing new office procedures.
• Participates in Continuing Education and enhances offices, interpersonal skills as necessary.
• Participates/Conducts Employee Performance Evaluations
• Submits claims either manually or electronically per Agency protocol.
• Completes all reports for the management team and forwards in a timely manner.
• Maintains confidentiality of all client and employee information.
• Performs job in compliance with Agency policies and procedures as well as community standards and applicable laws.
• Communicates necessary information to Supervisor and management staff to assure accuracy of data and coordination of Agency functions.
• Assists in the interview and hiring process of potential employees, including drug screening and background checks as needed.
• Performs additional duties and responsibilities as deemed necessary.
• May have occasional after hours, nights, weekend responsibilities 10% of the time or less. 

PHYSICAL/ENVIRONMENTAL DEMANDS The information below is intended to describe the general context/requirements for performance of this job. During a typical workday, this position requires the activities listed. It is not to be considered an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties.

Reports to: Agency Director

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