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Senior Administrative Specialist (Secret Clearance Required)

Company: Truestone
Location: Huntsville
Posted on: June 12, 2021

Job Description:

Truestone, an Akima Company, delivers complex systems and network services that facilitate military and federal civilian agency operations. Our teams have worked on every U.S. Navy carrier and thousands of Coast Guard ships, developed systems to counter the threat of improved explosive devices, and provided Enterprise IT lifecycle support for thousands of users at dozens of locations all to safeguard and enhance critical missions that protect Americans, our allies, and our way of life. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our companys profits go back to our 14,300 Iupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Responsibilities:

***Position is contingent upon contract award***

Minimum/General Requirements:

  • Demonstrated progressive project and program administration and/or clerical experience.

  • Possesses excellent grammar and composition skills.

  • Administrative specialist experience related to technical text processing, graphics, databases, presentations and specialized administrative skills to support scientific or engineering tasks incidental to and in support of PES primary disciplines of electrical, chemical and/or mechanical engineering.

  • Understands and has knowledge of applicable policies, organization, and possesses a high level of technical skill.

  • Proficient in PC-based computers, printers, scanners and local area networks and various administrative/clerical software that could include one or more: word processing, databases, e-mail, Internet browsers, document publishing and graphics software programs. Proven administrative skills associated with project office or operational support functions including the preparation of correspondence; the coordination/scheduling of meetings, training sessions and conferences; and the oversight of daily administrative operations.

  • Demonstrated familiarity with engineering-related nomenclature and Government correspondence standards and procedures.

Functional Responsibilities:

  • Performs specialized program/project administrative duties support project management staff, which may include maintaining records or technical reports, verifying statistical reports for accuracy and completeness, making travel, meeting, or conference arrangements, taking inventory of equipment and supplies, and helping prepare financial or technical reports.

  • Properly prepares, formats, and prints administrative correspondence.

  • Proofreads, edits, and corrects correspondence.

  • Operates computer equipment, telecommunications equipment, including telephones/facsimile machines and basic office equipment, including reproduction machines/GBC binder systems. Composes correspondence that requires an understanding of engineering/technical nomenclature. Prepares required administrative reports.

  • Coordinates and plans office administration and support. Provides administrative-type support to managers, engineers, specialists and analysts. This includes, but is not limited to, documentation planning and support, project administration, general office support, executive secretarial support, human resource planning, event planning and administration, office relocation planning, mail services, records, data input, etc.


Qualifications

Minimum Qualifications:
  • High School diploma or General Education diploma or one-year certificate in communications, microcomputer/office technology or office administration. A BS/BA in administration, computer science, information systems, business, or physical science would substitute for four years of the administrative specialist position experience requirements.
  • MS/MA plus 2 years of specific experience OR

  • BS/BA plus 4 years of specific experience OR

  • Associates plus 6 years of specific experience OR

  • High School Diploma plus 8 years of specific experience


The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Shift: Day Job
Primary Location: US-AL-Huntsville
Organization: Truestone
Job: Security, Intelligence & Defense Analysis
Closing Date (Period for Applying) - External: Ongoing
Travel: No
Clearance Level: SECRET

Keywords: Truestone, Huntsville , Senior Administrative Specialist (Secret Clearance Required), Other , Huntsville, Alabama

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