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Executive Administrative Assistant (Secret) - DODP6

Company: Avantus
Location: Huntsville
Posted on: June 12, 2021

Job Description:

Company Overview

Avantus Federal, a NewSpring Holdings Company, is a mission-focused services and solutions company headquartered in McLean, VA. Drawing upon its heritage companies' histories of consistent growth and high performance in the federal services market, Avantus ensures eminence is earned, sustained and grown.

Avantus' services and solutions are designed, tailored, and executed based on our long history of helping our Homeland Security, Defense, Intelligence, and Federal Civilian customers solve complex challenges. Our capabilities include Project & Portfolio Management, Facilities, Acquisition & Sustainment, Systems Engineering Technical Services, Operations & Analysis, Transformation & Advisory Services, Data & Software Solutions, Digital Innovation, and Augmented Intelligence.

Position Overview

Avantus is seeking an Executive Administrator to support senior DoD leaders within a major DoD Acquisition Agency. Ideal candidates will be motivated, self starters with a proven track record of exceptional support to DoD SES's and/or Flag/General Officers with a expert understanding of the tools and processes required to execute Executive support at this level. Key responsibilities include, but may not be limited to:


  • Manage executive office IAW Agency policy, including telephone coverage (directing calls and providing accurate and timely messages), coordination with other executive staff and accountability for documentation.
  • Receive, review, reproduce, and distribute external and internal written material. Coordinate material and perform quality control of content. Post and retrieve documents from the unclassified and classified MKO Portal.
  • Assist with Government employee bi-weekly timecards in MDA approved timekeeping database
  • Develop schedules for and participate in applicable routine administrative duties such as end-of-day security checks, burn bag disposal, and classified document accountability. Maintain and manage office records and organizational distribution lists. Participate in Emergency Management and all required training (e.g., Cloud LMS).
  • Provide and manage access control services for executive and senior leadership.
  • Prepare domestic and international travel IAW the JFTRs and the FTRs using DTS.
  • Prepare and coordinate executive level correspondence for executive leadership. The contractor shall implement existing administrative issuances, policies, and procedures in the area of correspondence management and staff action support services
  • Prepare and maintain executive level schedules for executive and senior leaders. Develop and maintain executive and senior leadership calendars.
  • Schedule, prepare and support executive and senior leadership and organizational meetings.

Required Qualifications

  • BA/BS and 6 years' experience in administrative/business field OR AA and 8 years' experience in administrative/business field.
  • 3 years' experience supporting CEO level military equivalent (Senior Executive Service (SES) or Flag Officer).
  • Secret Clearance - #AvantusClearedJob
  • 6 years' executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration.

Preferred Qualifications

  • Expert preparing, reviewing and coordinating executive level correspondence.
  • Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
  • Expert in government records and database management process and procedures.
  • Expert in government travel processes and systems.
  • Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
  • Expert developing, supporting and delivering senior executive correspondence, such as decision memos, readaheads, daily updates, meeting minutes, metrics and Ad-Hoc reports.
  • Expert in government task management systems.
  • Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, readahead).
  • Proficient working with government time-management procedures and systems.
  • Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
  • Excellent communication skills to include phone, office etiquette, and written skills.

Company EEO Statement

Avantus Federal is an equal opportunity employer and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) federal contractor. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, protected veteran status, status as a qualified individual with a disability, or any other category protected by law. Avantus hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

Keywords: Avantus, Huntsville , Executive Administrative Assistant (Secret) - DODP6, Other , Huntsville, Alabama

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