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AP Coordinator

Company: D&Y
Location: Huntsville
Posted on: May 6, 2021

Job Description:

JOB DESCRIPTION OVERVIEW: To process incoming invoices from vendors and to arrange for payments to vendors in a timely and accurate manner. ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive incoming invoices from vendors and distribute to the appropriate department for approval.
  • Process approved vendor invoices ensuring that the correct expense account number is used.
  • Obtain approval from Accounting Manager and/or VP of Operations Finance for payment of invoices and upload information in Lawson for TeamHealth to pay on a weekly basis.
  • Prepare copies of billable invoices for Billing Coordinator in a timely manner.
  • Work with Travel Coordinators to ensure proper payment and/or billing of provider travel expenses.
  • Consult with sales Staffing Consultants regarding billed changes in travel arrangements made by a contracted provider to determine payment of invoice.
  • Reconcile the company VISA accounts on a daily basis and prepare biweekly journal entries.
  • Upload receipts from VISA accounts into Concur in a timely manner.
  • File documents in a timely and accurate manner.
  • Perform projects within scope of responsibilities as identified. QUALIFICATIONS / EXPERIENCE:
    • High school diploma or equivalent; some college preferred.
    • Two or more years of work experience in accounting, including Accounts Payable.
    • Proficiency utilizing Microsoft Word and Excel software.
    • Previous experience with accounting software programs desired, preferably
    • Ability to perform mathematical calculations in the processing of invoices from vendors.
    • Ability to problem solve and identify solutions.
    • Must possess excellent verbal skills and the ability to communicate effectively to both internal and external customers.
    • Must be detail oriented verifying accuracy of billing from vendors.
    • Must meet deadlines in a timely manner.
    • Must be able to work in a team oriented environment demonstrating flexibility and cooperativeness.PHYSICAL / ENVIRONMENTAL DEMANDS:
      • Job is performed in a well-lighted, climate controlled modern office setting.
      • Prolonged sitting at a workstation preparing documentation and using a computer.
      • Frequent use of telephone.
      • Limited bending and standing.
      • Moderate stress level.
      • This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.DISCLAIMER: Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All associates must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.

Keywords: D&Y, Huntsville , AP Coordinator, Other , Huntsville, Alabama

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