Facilities Coordinator / Office Manager

Company: Arcfield, Inc.
Location: Huntsville
Posted on: May 26, 2023

Job Description:

Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nations most critical national security missions. Headquartered in Chantilly, VA and with 16 offices around the world, Arcfield employs approximately 1,200 engineers, analysts, IT specialists, and other professionals who put our customers missions first, helping them solve their most complex challenges through innovations in modeling, simulation and analysis, digital transformation and C5ISR. Visit arcfield.com for more details.
Overview
Arcfield is looking for an organized, competent individual with great communication skills who is comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The ideal candidate will be cleared (or able to obtain a clearance) at the Secret level; have experience running a busy office, preferably in a defense industry environment; be willing to dive in and investigate procedures, diagnose problems, reach out to coworkers for insight/information, and suggest improvements; be mentally flexible and understand that schedules or operational plans may be subject to last-minute changes; capable of assisting in the development and implementation of processes and procedures, and accompanying documentation.
Responsibilities
+ Perform reception duties such as receiving and escorting visitors, coordinating security access, and receiving and distributing mail.
+ Assist program personnel in shipping/receiving, cataloging, and storing of government and company purchased materials
+ Liaise with the facilities organization, landlords, property management, building engineers, and external vendors to coordinate building maintenance, repairs, and resolve facilities issues.
+ May perform light facilities services such as minor furniture changes, hanging whiteboards, spot patching / painting, and stocking supplies.
+ Troubleshoot problem areas, resolving problems and making recommendations for solutions to problems.
+ Operate office machines, such as photocopiers, scanners and personal computers.
+ Purchase, organize, and manage office supply inventory
+ Assist in establishing and implementing office procedures and practices
+ Maintain the general appearance of the office, setting up for meetings and special events
+ Carry out routine checks to ensure safety and security
+ Assist with office layout planning and office moves
+ Identify opportunities for process and office management improvements, and design and implement new systems
+ Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
+ High School 2-4 yrs
+ Self-starter with the ability to succeed under limited direct supervision
+ Strong problem-solving skills and analytical abilities
+ Ability to prioritize and resolve multiple, competing requests
+ Excellent organizational and time management skills
+ Proficiency in general office technology and Microsoft applications
+ Proven experience working in a professional office environment
+ General handyman abilities a plus
+ Great team player
+ Must be able to obtain and maintain a Secret security clearance
Min: $28,419.37
Max: $68,291.31
EEO
We are required to compile the following information for statistical purposes in order to comply with certain federal regulations relating to Equal Employment Opportunity and Affirmative Action requirements. The information you provide is strictly on a voluntary basis, and the content of the information will not affect your eligibility for employment. Likewise, if you choose not to provide this information it will not affect your eligibility for employment in any way.
For your reference:
Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.
White (not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
Black or African American (not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.
Native Hawaiian or Other Pacific Islander (not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Asian (not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native (not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America ), and who maintain tribal affiliation or community attachment.
Two or More Races (not Hispanic or Latino) - A person who identifies with more than one of the following, as defined above: White; Black or African American; Native Hawaiian or Other Pacific Islander; Asian; or American Indian or Alaska Native.
External Job Posting Title: Facilities Coordinator / Office Manager
Requisition ID: 2023-4180
External Company URL: https://arcfield.com/
Street: 6767 Old Madison Pike
Telecommute Options: Flexible for occasional telework must be local to work location
Equal Pay Act: Min: $28,419.37Max: $68,291.31
EEO Statement:
EEO
We are required to compile the following information for statistical purposes in order to comply with certain federal regulations relating to Equal Employment Opportunity and Affirmative Action requirements. The information you provide is strictly on a voluntary basis, and the content of the information will not affect your eligibility for employment. Likewise, if you choose not to provide this information it will not affect your eligibility for employment in any way.
For your reference:
Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.
White (not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
Black or African American (not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.
Native Hawaiian or Other Pacific Islander (not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Asian (not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native (not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America ), and who maintain tribal affiliation or community attachment.
Two or More Races (not Hispanic or Latino) - A person who identifies with more than one of the following, as defined above: White; Black or African American; Native Hawaiian or Other Pacific Islander; Asian; or American Indian or Alaska Native.

Keywords: Arcfield, Inc., Huntsville , Facilities Coordinator / Office Manager, Executive , Huntsville, Alabama