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Property Manager/Assistant Property Manager

Company: JCF Living
Location: Huntsville
Posted on: November 26, 2022

Job Description:

*OVERVIEW: * The MANAGER is totally accountable for all community operations. The purpose of the MANAGER is to effectively manage and coordinate persons, activates, and available resources to accomplish community objectives as set forth by the Regional Property Manager and property owner. These objectives will include maximizing occupancy levels and community values. In addition, the MANAGER will train the assistant manager to assume all managerial duties in the event of the property manager's absence.


* Conduct all business in accordance with Banyan One, Inc. policies and procedures. Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other Federal and State laws.


* In conjunction with the Supervisor, the property manager will assist in formulation of budgets for each upcoming calendar year. The property manager is responsible for staying within the established budget guidelines throughout the year.
* Actively maintain and report monthly variances and narratives.
* Ensures that all rents are collected when due and posted in a timely manner. Males sure that all bank deposits are made immediately, and deposits are reported to the corporate office daily.
* Performs evictions, utility cut-offs and landlord liens as required on delinquent rents.
* Constant vendor/contractor communications concerning work scheduling, billings, vendor relations and certificates of insurance. The property manager is responsible for approving and submitting all invoices to corporate office for payment
* Makes rental rate recommendations to Regional Property Manager.


* Hires, trains, motivates and supervises all on-site staff to achieve operational goals of assigned community. This includes new employee orientation and training, ongoing formal and informal performance evaluation, review and approval of timesheets, instructing and advising on-site staff of employee procedures and guidelines.
* Provides comprehensive feedback to non-performing employees. Facilitates disciplinary procedures and documentations up to and including terminations of employment if necessary.
* Conducts on-going training with office staff; e.g., leasing paperwork, workplace safety, and any other type of training that may be needed daily.


* Reports all liability and community incidents to the corporate office immediately. Ensures that all workers' compensations claims are reported, and proper paperwork is completed.
* Property manager will complete any pertinent safety checklists with maintenance staff.


* Ensures that lease files are complete, and that completion of leases is being executed property. Approves in writing all leases on the property.
* Responsible for offices opening on schedule, condition of office, and model apartment.
* Attends scheduled corporate management meetings, usually held on a quarterly basis at the regional office.
* Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate offices on a weekly and monthly basis.


* Maintain a positive customer service attitude.
* Periodic inspection with residents move-in/move-outs.
* Review all notices to vacate to determine the cause of the move-out.
* Initiate and implement policies/procedures to maintain resident communications; e.g., complaints, service requests, etc.


* Physically walk and inspect community on a regular basis; check on vacant apartments.
* Updates board indicating vacancy status daily. Coordinates with maintenance and make-ready staff to ensure timely condition of apartments after move-out.
* Work closely with Maintenance Supervisor to monitor and schedule all maintenance activity.


* Conduct market surveys weekly and provide trend report information. Shop competition and be aware of neighborhood market conditions no less than monthly.
* Welcome and show community to prospective new residents. Also, handle incoming phone calls from prospective new residents and complete appropriate paperwork.
* Maintains awareness of market/industry conditions and trends via trade publications, professional organizations, etc.

Position prefers 5 years' experience in on-site property management; 3 as property manager. Must have background in supervision and successful track record of accomplishments.

*Computer Skills: * Letter Processing and Microsoft Office

*Work Hours: * Full time hours- salaried position. Must be available on weekends for staffing needs and emergencies.


* Frequent need (20% to 25% of the time) to utilize personal transportation to inspect apartment community and surrounding neighborhood, make trips to the back and visit the corporate office.
* Occasional use of golf cart may be necessary.
* Must have valid driver's license and automobile insurance.

Job Type: Full-time

* 401(k)
* Dental insurance
* Flexible schedule
* Health insurance
* Paid time off
* Vision insurance
* 8 hour shift
* Day shift
* Overtime
* Weekend availability
Supplemental pay types:
* Bonus pay
* Commission pay

Ability to commute/relocate:
* Lebanon, TN 37090: Reliably commute or planning to relocate before starting work (Required)

* High school or equivalent (Preferred)

* Customer service: 4 years (Required)

* Driver's License (Required)

Work Location: One location%58047475%

Keywords: JCF Living, Huntsville , Property Manager/Assistant Property Manager, Executive , Huntsville, Alabama

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