Administrative Assistant - Construction Site
Company: US Trades
Location: Lebanon
Posted on: February 17, 2026
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Job Description:
Job Description Job Description US Trades is seeking a highly
organized and dependable on- Site Administrative Assistant to
support our Installation Team during an active conveyor system
project. This position is critical in helping the Project Manager,
Superintendent, and field crews stay organized and on schedule. The
Site Assistant will be responsible for a variety of administrative
duties to ensure smooth daily operations on the jobsite.
Responsibilities: • Submit daily timesheets and attendance records
for all personnel on-site • Gather, print, and organize
installation documents for use by the site team • Assist with the
onboarding of new hires, including documentation and site
orientation • Maintain accurate and up-to-date rosters of site
personnel • Support visitor and employee badging procedures •
Attend and record meeting notes for the Project Manager and
Supervisors • Maintain logs of deliveries, material receipts, and
site supplies • Assist with general clerical duties, including
filing, scanning, and reporting • Coordinate communication and
documentation flow between the jobsite and main office • Perform
jobsite walks, as needed, to support field staff and maintain
awareness of site conditions Requirements: • Minimum of 2 years of
experience in an Administrative or related position • Fluent in
English (Spanish language skills are highly preferred, but not
required) • Familiarity with construction site operations or
industrial project environments • Proficiency in Microsoft Office
Suite (Excel, Outlook, Word, PowerPoint) • Reliable and punctual
with a strong attention to detail Skills & Abilities: • Strong
verbal and written communication skills • Ability to multitask and
prioritize in a fast-paced work environment • Excellent
organizational and time management skills • Comfortable working
independently or as part of a team • Capable of handling sensitive
information with discretion • Able to walk and stand for extended
periods, including stair climbing during site walks
Keywords: US Trades, Huntsville , Administrative Assistant - Construction Site, Administration, Clerical , Lebanon, Alabama
