HudsonAlpha - Associate Accountant

Company: HudsonAlpha Institute for Biotechnology
Location: Huntsville
Posted on: May 24, 2023

Job Description:

Position Title: Associate AccountantPosition Type: Full TimeINSTITUTE OVERVIEWThe HudsonAlpha Institute for Biotechnology () is a non-profit organization with the mission to use biotechnology and basic biological research to make important discoveries, improve human health, stimulate economic development, inspire young people to seek careers in science and teach members of the public the importance of science in their everyday lives. Located in Cummings Research Park in Huntsville, Alabama, one of the world's leading science and technology parks, HudsonAlpha's campus contains state-of-the-art laboratories for biological research and development, as well as education, in the areas of genomics, genetics and personalized medicine.DEPARTMENT OVERVIEWThe Finance Department manages all aspects of the financial operation of the Institute, including grant and general accounting, financial reporting, budgeting, forecasting, accounts payable and receivable, and audit relations. The department also oversees financial reporting for the HudsonAlpha Foundation and all financial aspects of shared services, including cost centers and purchasing.An additional focus of the department includes accounting for the Genomic Medicine program, which includes the Smith Family Clinic and the HudsonAlpha Clinical Services Lab. The department is also responsible for cash management and all financing for all of the entities.The HudsonAlpha Institute seeks to bring research developments to the marketplace. Because funding sources and requirements vary between research projects, the Research Finance function of the department must review each project independently, seeing that regulations are met and that related costs are recorded appropriately. This includes calculating and applying all indirect costs to applicable grants.In providing this service, the Finance Department provides valuable data for future financial projections that will assist in evaluating feasibility and economic potential and ultimately fulfilling the economic development aspect of the HudsonAlpha mission.POSITION SUMMARYThe position will ensure the integrity of information by recording, verifying, and reconciling payroll transactions. The Associate Accountant will be responsible for processing the Institute's payroll and compiling payroll data to maintain accurate payroll records to ensure that all employees are paid in an accurate and timely fashion.JOB-SPECIFIC TASKSMaintains knowledge of rules and laws which govern payroll administration practices and ensures organizational compliance with federal and state regulations.Screens time-worked inputs for calculating, coding, or other errors on timesheets.Generate and process electronic timesheets and manual timecard adjustments to include vacation accrual, reviews timesheets for accuracy.Tracks and determines regular and overtime pay, and factors incentive-based bonuses into employee's salary.Prepares and submits 401K transactions.Audits payroll information for accuracy, reconciles records, and updates payroll procedures as necessary.Prepares payroll reports.Completes various payroll/labor tasks and additional projects, as assigned.Maintains a high level of customer service and is available to address any payroll issues in a timely and professional manner.Tracks and records spending within the flexible spending account.Posts all payroll and labor-related entries to the general ledger.Process and post cash receiptsCreate, send, and post invoices.Month end closing activities.Ability to interact with customers regarding bill payments and report status to supervisor.Process and send out invoices for work performed and record the applicable accounting transactions within the accounting system.Understanding of accounting principles related to the following:Accounts receivableFixed assetsPrepaidsIntercompany accountingRevenue recognitionSupport annual auditOther duties as assigned.EDUCATION AND REQUIRED SKILLS EXPERIENCEEducation and Experience:Bachelor's degree, preferred.Minimum three (3) plus years' experience in payroll.ADP payroll processing experience desired.Deltek Costpoint/Time & Expense experience required. Proficient with MS ExcelAbility to work independently.Self-StarterAbility to set and respond to changes in prioritiesMAC proficientRequired Skills:Excellent communication and interpersonal skills with a customer service and confidentiality focus.Basic knowledge of payroll, garnishments, federal and state labor regulations.Detail oriented and organized.Ability to meet assigned deadlines.Basic analytical skills with attention to detail. Ability to grasp moderately complex processing tasks.PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS/MENTAL FUNCTIONSADA Requirements The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Disclaimer - All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.Physical DemandsMust be able to remain in a stationary position (sit or stand) for prolonged periods (50% of the time).Occasionally move about the office (accessing files/storage, office equipment, computers and other office productivity devices, attending meetings, etc.).Constant use of common office equipment (e.g. computers, mobile devices, calculators, copiers, scanners).Close vision and the ability to adjust focus.Occasionally move and transport records and documents weighing 20 pounds or less.Communicate in person and over the telephone.Sustained standing and/or sittingContinuous mental and visual attention, requiring sustained attention and observationAbility to visually observe results and record outcomes via project softwareEnvironmental FactorsPerform work in an indoor office environment with controlled temperature.Tolerate moderate noise level (i.e. business office with computers, phone, and printers, light traffic).Mental FunctionsContinuous mental and visual attention.Ability to focus on tasks despite interruptions and open cubicle environment.Communicate effectively, both orally and in writing, in the English language.Use math and mathematical reasoning.Analyze and solve problems.Learn and apply new skills and information.Perform highly detailed work on multiple, concurrent tasks.Read and interpret data, information, and documentsIt is the policy of HudsonAlpha Institute for Biotechnology, in accordance with all applicable laws, to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, veteran status, or any other basis prohibited by applicable law.

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